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Produktivität6 min read15. Februar 2026
Meetings über Zeitzonen planen ohne Kopfschmerzen
Praktische Tipps für die Planung von Meetings über mehrere Kontinente.
How to Schedule Meetings Across Time Zones
Scheduling a meeting across 3+ time zones is one of the most common pain points for distributed teams. Here is a systematic approach.
Step 1: Know your team's time zones
Before scheduling anything, create a list:
Team MemberCityTimezoneWorking Hours
AliceNew YorkEST (UTC-5)9 AM – 5 PM
BobLondonGMT (UTC+0)9 AM – 5 PM
CharlieTokyoJST (UTC+9)9 AM – 5 PM
Step 2: Find the overlap
Use a visual timeline to identify windows where at least 2 hours of business overlap:
New York 8 AM = London 1 PM = Tokyo 10 PM ❌
New York 9 AM = London 2 PM = Tokyo 11 PM ❌
London 8 AM = New York 3 AM ❌ = Tokyo 5 PM ⚠️
For a NY/London/Tokyo trio, there is virtually no three-way business hours overlap.
Step 3: Use rotation
When full overlap is impossible:
1Rotate meeting times weekly so the burden is shared
2Record all meetings for async viewing
3Split into regional standups with written summaries
Step 4: Respect boundaries
Never schedule recurring meetings outside 7 AM – 9 PM for any participant
Use calendar tools that show each participant's local time
Include timezone labels in every calendar invite
Tools that help
[WorldTime Today Compare](/tools) — visual overlap finder
Google Calendar — shows multiple time zones
World Time Buddy — desktop comparison tool
The golden rule
If you can't find a time that works for everyone, don't force it. Use async communication instead.
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